Post by Membership Director on Jan 26, 2019 19:18:11 GMT -5
ECMHC JANUARY 19, 2019 MEETING BILL’S PIZZA PUB GREENSBORO, NC
The meeting was called to order by President Katie Pulley at 11:19 am.
The meeting minutes of the November 10, 2018 meeting were read by Tammy Mitchell. There was a motion made to accept the minutes as read by Diane Edwards, second by Russ Roberts. All in favor, motion passed.
Dan Mershon gave the treasures report:
There was a decrease of $1,077.30 from the November 8, 2018 report.
Current balance: $408.95
Major expenses since last report was 1400.00 to Senator Bob Martin Ag Center for Spring Fling facilities deposit.
Major income since last report was 322.66 for 2019 membership dues.
Waiting for estimate for the insurance policy for the Spring Fling Show so that can be paid by the end of February 2019.
Diane Edwards made a motion to accept the treasures report, second by Kelly Joyner and Katie Pulley. All in favor, motion passed.
Old Business-
Sponsors-
We still need sponsors for classes for the Spring Fling: 6 classes for $100.00 or 1 class for $20.00. Need to post on the Website and Facebook to try to get some sponsors! They can use PayPal!
$300.00 sponsorship from car dealership is coming in the mail.
Giddy Up Café is going to do a sponsorship and he is going to set up his truck to sell coffee.
Silent Auction-
Katie has numerous donations for the silent auction, but more are needed from members.
Kelly Rowe has offered a photo shoot for the silent auction.
Spring Fling-
Dan Mershon and Ferin Johnson donated 14 small and 6 large silver plates to use as the club sees fit.
The club is going to make up exhibitor bags to hand out at the Spring Fling show. Donations have been asked for from sponsors and trainers as well as businesses.
Mrs. Pastures will donate buckets and small bags of treats if we pay the shipping and handling…around $45.00. Russ Roberts volunteered to pay the cost of shipping.
Cowboy Magic offered large bottles of their products if we paid shipping, but it was decided that the large bottles were not enough to do for the cost of shipping fees.
There was motion made by tammy Mitchell to make up the exhibitor bags and to get the treats from Mrs Pastures, Randy Jane Crosier second. All in favor, motion passed.
Custom Ink T-shirts-
We didn’t have enough to print the last time we tried, but there were too many prints to select from and it caused there to not be enough of each design to print.
It is purposed to try again but this time only do one print for the t-shirt. Katie is going to make it up again for one print of the club logo and one color for the t-shirt. The price is going to be set at $15.00 and it will be done before the show so people can wear them at the show. It takes about 3 weeks to get them after the order is put in. The motion was made to accept the new Custom Ink t-shirt oeder by Tammy Mitchell, Dan Mershon second. All in favor, motion passed.
Quilt Raffle-
Dee Pellegrino has completed the quilt and handed it over to Diane Edwards. Diane had tickets printed up for the raffle. 3 tickets for $20 or 1 for $10. See Diane to get books of 10 tickets to sale for the club.
New Business-
Spring Fling-
Class list and premium have been made up and approved. They will be posted on the website and Facebook as soon as possible.
All classes that are required to qualify to get an Area Show will been offered at the Spring Fling Show.
AMHR classes need to not be before 1 pm on Friday April 19th and it needs to be listed on the class list.
Katie is going to check the premium and class list for dates being wrong.
AMHR will provide a high point for halter and performance for the Spring Fling Show.
In the Pinto classes do you have to be a member of the Pinto club to show in their classes…yes! Can AMHA horses show in the pinto classes…if they are registered with the Pinto Club yes! There are 5 Pinto classes being offered in the Spring Fling Show.
Show Bucks will not be given out for the Spring Fling show or any shows from this point forward. If exhibitors have show bucks from past shows still the club will honor them for the show bill or for Star Lake Tack, but not for concessions or other venders.
Offer a chance to win a free stall to one person that shares the Spring Fling Show information on Facebook. Officers of club can decide winner of stall!
The exhibitor bags are for persons who show at the show-1 bag 1 person. 75 bags will be made up. Have a list of names…check name off hand them the bag.
Diane Edwards and Dan Mershon are going to make up a list of major trainers and give them to Katie Pulley. She is going to send out a show information packet to them to help spread the word of our show.
Diane Edwards purposed that we allow PayPal for purchase of the raffle tickets. Charge $22.00 for 3 tickets only through PayPal. Randy Jane Crosier second. All in favor, motion passed.
The Club has blocks of rooms at the Quality Inn and Hampton Inn, but only through April 10th. After that the rooms will not be held.
Tammy Mitchell is going to get with Dan Mershon and Angie Wilkerson about the number of ribbons the club has on hand. She will count them and figure out how many ribbons we need to order for the Spring Fling show.
The next ECMHC meeting will be announced by Katie Pulley on the Website and Facebook.
Katie Pulley made a motion to adjourn the meeting, second by Kelly Joyner. All in favor, passed. We adjourned at 12:49 pm.
The meeting was called to order by President Katie Pulley at 11:19 am.
The meeting minutes of the November 10, 2018 meeting were read by Tammy Mitchell. There was a motion made to accept the minutes as read by Diane Edwards, second by Russ Roberts. All in favor, motion passed.
Dan Mershon gave the treasures report:
There was a decrease of $1,077.30 from the November 8, 2018 report.
Current balance: $408.95
Major expenses since last report was 1400.00 to Senator Bob Martin Ag Center for Spring Fling facilities deposit.
Major income since last report was 322.66 for 2019 membership dues.
Waiting for estimate for the insurance policy for the Spring Fling Show so that can be paid by the end of February 2019.
Diane Edwards made a motion to accept the treasures report, second by Kelly Joyner and Katie Pulley. All in favor, motion passed.
Old Business-
Sponsors-
We still need sponsors for classes for the Spring Fling: 6 classes for $100.00 or 1 class for $20.00. Need to post on the Website and Facebook to try to get some sponsors! They can use PayPal!
$300.00 sponsorship from car dealership is coming in the mail.
Giddy Up Café is going to do a sponsorship and he is going to set up his truck to sell coffee.
Silent Auction-
Katie has numerous donations for the silent auction, but more are needed from members.
Kelly Rowe has offered a photo shoot for the silent auction.
Spring Fling-
Dan Mershon and Ferin Johnson donated 14 small and 6 large silver plates to use as the club sees fit.
The club is going to make up exhibitor bags to hand out at the Spring Fling show. Donations have been asked for from sponsors and trainers as well as businesses.
Mrs. Pastures will donate buckets and small bags of treats if we pay the shipping and handling…around $45.00. Russ Roberts volunteered to pay the cost of shipping.
Cowboy Magic offered large bottles of their products if we paid shipping, but it was decided that the large bottles were not enough to do for the cost of shipping fees.
There was motion made by tammy Mitchell to make up the exhibitor bags and to get the treats from Mrs Pastures, Randy Jane Crosier second. All in favor, motion passed.
Custom Ink T-shirts-
We didn’t have enough to print the last time we tried, but there were too many prints to select from and it caused there to not be enough of each design to print.
It is purposed to try again but this time only do one print for the t-shirt. Katie is going to make it up again for one print of the club logo and one color for the t-shirt. The price is going to be set at $15.00 and it will be done before the show so people can wear them at the show. It takes about 3 weeks to get them after the order is put in. The motion was made to accept the new Custom Ink t-shirt oeder by Tammy Mitchell, Dan Mershon second. All in favor, motion passed.
Quilt Raffle-
Dee Pellegrino has completed the quilt and handed it over to Diane Edwards. Diane had tickets printed up for the raffle. 3 tickets for $20 or 1 for $10. See Diane to get books of 10 tickets to sale for the club.
New Business-
Spring Fling-
Class list and premium have been made up and approved. They will be posted on the website and Facebook as soon as possible.
All classes that are required to qualify to get an Area Show will been offered at the Spring Fling Show.
AMHR classes need to not be before 1 pm on Friday April 19th and it needs to be listed on the class list.
Katie is going to check the premium and class list for dates being wrong.
AMHR will provide a high point for halter and performance for the Spring Fling Show.
In the Pinto classes do you have to be a member of the Pinto club to show in their classes…yes! Can AMHA horses show in the pinto classes…if they are registered with the Pinto Club yes! There are 5 Pinto classes being offered in the Spring Fling Show.
Show Bucks will not be given out for the Spring Fling show or any shows from this point forward. If exhibitors have show bucks from past shows still the club will honor them for the show bill or for Star Lake Tack, but not for concessions or other venders.
Offer a chance to win a free stall to one person that shares the Spring Fling Show information on Facebook. Officers of club can decide winner of stall!
The exhibitor bags are for persons who show at the show-1 bag 1 person. 75 bags will be made up. Have a list of names…check name off hand them the bag.
Diane Edwards and Dan Mershon are going to make up a list of major trainers and give them to Katie Pulley. She is going to send out a show information packet to them to help spread the word of our show.
Diane Edwards purposed that we allow PayPal for purchase of the raffle tickets. Charge $22.00 for 3 tickets only through PayPal. Randy Jane Crosier second. All in favor, motion passed.
The Club has blocks of rooms at the Quality Inn and Hampton Inn, but only through April 10th. After that the rooms will not be held.
Tammy Mitchell is going to get with Dan Mershon and Angie Wilkerson about the number of ribbons the club has on hand. She will count them and figure out how many ribbons we need to order for the Spring Fling show.
The next ECMHC meeting will be announced by Katie Pulley on the Website and Facebook.
Katie Pulley made a motion to adjourn the meeting, second by Kelly Joyner. All in favor, passed. We adjourned at 12:49 pm.