November 10, 2018 Meeting Minutes Jan 19, 2019 14:56:59 GMT -5
Post by Membership Director on Jan 19, 2019 14:56:59 GMT -5
November Meeting Minutes
ECHMC NOVEMEBER 10, 2018 MEETING RAGAZZIS ITALIAN RESTAURANT GARNER, NC
The meeting was called to order by President Karen Hunter at 11:08 am.
The minutes of the August 18, 2018 meeting were read by Tammy Mitchell. There was a motion made to accept the minutes as read by Randy Jane Crosier, second by Samantha Phipps. All in favor, motion passed.
Dan Mershon gave the treasures report:
There was a decrease of $67.97 from the August 18, 2018 report.
Current balance: $1,486.25
Major expenses since last report was 138.00 to Double B Embroidery for chair backs.
Major income since last report was 70.00 for 2019 membership dues.
Randy Jane Crosier made a motion to accept the treasures report, second by Tammy Mitchell. All in favor, motion passed.
We did not get the Area 3 show for 2019. So we are going to run the 2019 Spring Fling Show like an Area Show so we can qualify for the coming years.
There is a request from a judge, Steve Lampson, to judge our 2019 Spring Fling. Karen Hunter has sent his information to Laura Mullen.
2019 Spring Fling show was discussed. Suggestions made were:
• offer ASPC/AMHR/Pinto classes over the 3 day show
• make ASPC on Friday start between 8 and 10 am
• Give start time for AMHR classes to begin no earlier than 3 pm on Friday
• There were some classes suggested to be added that are not required by the Area
Show criteria...aspc classic obstacle in hand and driving
• 1400.00 needed by end of December for holding the show date in April 2019
Sponsorship committee...Katie Pulley, Diane Edwards and Kelly Joyner have gotten multiple sponsorships and items donated for use at club discretion for the 2019 show season.
An account has been set up with Custom Ink online to order ECMHC t-shirts. There are 2 different designs(one black, one gray) and the cost is $20.00 a t-shirt. Once logged into CustomInk.com search for East Club Miniature Horse Club. This series runs for four
weeks, November 8-December 6, 2018. After this series is done the club will start a new series with the 2019 Spring Fling logo on the t-shirts. Design will be decided on before time to start new series.
Dee Pellegrino has started on the quilt she is donating to the club for raffling at the 2019 Spring Fling Show. She has gotten the top completed and it will be the size of a Queen bed. The price suggested was $10.00 a ticket or $20.00 for 3 tickets. There was a motion made to accept the prices by Tammy Mitchell, second by Amy. All in favor, motion passed.
Memberships need to be renewed as soon as possible. New Business-
It was asked if we allow PayPal for shows and the answer is yes. It was suggested we raise the convenience fee from 3% to 5%. All were in favor of it.
Diane Edwards purposed a motion that we do away with 3rd-6th Year End awards for 2019 since the budget is so tight. Angie Wilkerson and Katie Pulley second. All in favor, motion passed. It will be looked into giving High Point Awards at the 2019 Spring Fling instead.
Karen Hunter proposed that we do away with including the Virginia Spring Thaw show in our Year End calculations for Awards, instead use the Raleigh State Fair Miniature Horse Show. All were in favor. End Of Year Awards Program section of website will need to be updated to reflect changes.
Tammy Mitchell proposed a motion to update membership form to reflect exhibitor status and all horse names and sexes that are going to be shown. All memberships need to be completed in Tammy’s hands by April 1st 2019. Diane Edwards made an amendment to the motion that after April 1st a Sales receipt is required with date listed on it to register a horse. Randy Jane Crosier1st, Kelly Joyner 2nd. All in favor, motion passed.
Silent Auction was discussed. Katie Pulley, Kelly Joyner and Kim Bratton will do the silent auction setup and running of it at the 2019 Spring Fling. They are going to check with facility to see if the tables can be set up on the side of the concessions so traffic is better.
Sponsorship pricing was discussed with members so anyone wishing to sponsor has all the information. If anyone would like to do any of the sponsorships please see Katie Pulley or Diane Edwards.
300.00 platinum, 200.00 gold, 100.00 silver, 75.00 bronze, 20.00 a class or 100.00 for six classes.
Nominations for the 2019 Year for ECMHC officers were voted on: Dan Mershon-Treasurer, all in favor, passed
Tammy Mitchell-Secretary, all in favor, passed
Kelley Joyner-Vice President, all in favor, passed
Katie Pully or Karen Hunter-President, Karen Hunter removed her name from the ballot- Katie Pulley was only one nominated for president, all in favor, passed
The new Board members for ECHMC for 2019 are as follows: Katie Pulley- President
Kelly Joyner-Vice President
Karen Hunter is the Ex-Officio for 2019
We are all looking forward to a great Spring Fling!
The next ECMHC meeting will be determined by our new president Katie Pulley and will be announced as soon as possible.
Karen Hunter made a motion to adjourn the meeting, second by Diane Edwards. All in favor, motion passed. We adjourned at 12:45 pm.
2018 Year End Awards Banquet was held after the meeting.