Post by Membership Director on Jul 12, 2019 17:09:19 GMT -5
ECMHC, JUNE 22, 2019 MEETING DAVE’S ORIGINAL BACKYARD GRILL CLIMAX, NC
The meeting was called to order by President Katie Pulley at 11:23 am.
The meeting minutes of the January 19, 2019 meeting were read by Tammy Mitchell. There was a motion made to accept the minutes as read by Dan Mershon, second by Randy Jane Crosier. All in favor, motion passed.
Dan Mershon gave the treasures report:
There was an increase of $5,113.74 from the January 19, 2019 report.
Current balance: $5,522.69
Major expenses since last report was 25,008.94 for 2019 Spring Fling, 600.00 for club liability insurance, 1022.13 for ribbons and awards, 125.00 for accountant to prepare and file taxes, 180.00 for website & message board, and 300.00 for a table at the 2019 Nationals show. A total of 27,236.07 major expenses.
Major income since last report was 29,193.41 from 2019 Spring Fling and 560.00 in membership dues. A total of 29,783.41.
The club made $4,184.47 from the 2019 Spring Fling Show.
Diane Edwards made a motion to accept the treasures report, second by Russ Roberts. All in favor, motion passed.
Old Business-
2019 Spring Fling-
The 2019 Spring Fling was awesome! Everything went very well and everyone had a great time!
Pinto classes failed at this show. There were 5 horses with 3 exhibitors. Not enough was even earned to pay for the pinto club fees and membership for show manager.
Shetland verses AMHA numbers were about the same.
Sponsors-
The club made $2,111.90 from Sponsors. Thank you Kelly Joyner for sending out all the thank you notes to all who sponsored our 2019 Spring Fling Show and a huge thank you to all who sponsored!
Silent Auction-
The club made $721.50 from the Silent Auction. Thank you to all who donated items and
helped get the silent auction up and running!
Quilt Raffle-
The Quilt Dee Pellegrino made was a huge hit! Thank you so much Dee for making and
donating it to the club! The club made $1,043.54 from the Quilt Raffle.
Exhibitor Bags-
The exhibitor bags were a success as well. Thank you to everyone who donated items to
go inside them and to the people who put them together!
New Business-
Diane Edwards purposed a motion that for future ECMHC shows any
clubs/affiliates/persons not associated with ECHMC pays for portion of judge that is
required for their classes, pays for all fees associate with their club/affiliates/persons to
be at the show, pays ECMHC a front fee(will be determined in the future) for being at the
show, and provides all their own ribbons and awards for their classes. Kelly Joyner
second. All in favor, motion passed.
ECMHC By-Laws need to be revisited and updated. President Katie Pulley assigned a
committee to review and make suggested updates/changes to the by-laws. The
committee consist of Katie Pulley, Tammy Mitchell, Kelly Joyner, and Amy Pitts. Once
the committee completes the revised version of the by-laws the changes will be sent out
to the members for review and will be votes on at the next meeting.
We also need to revisit the website information and update as needed.
We need to look in to getting a new tack vender for the 2020 Spring Fling show. Mike
Thompson of Mike’s Mini Tack Shack was suggested. Katie Pulley and Kelly Joyner are
going to look into the matter.
President needs to put out on the website, Facebook and a member wide email that
nominations for the officer positions are now being taken for the 2020 year and will be
voted on at the final meeting of the 2019 year. State to send them to one
person…Tammy Mitchell.
Tammy Mitchell purposed that if a person/horse combination did not show at the 2019
ECMHC Spring Fling then the 2019 Raleigh Show points will not count toward a year end
award. Diane Edwards made a motion to accept it, Katie Pulley second. 8 members in
favor, 1 opposed. Motion passed.
2020 Area Show Package-
The 2020 Area Show Package is due in August 2019.
Concerns for the getting the Area Show are our show date is April 2020 and that is early
in the show year and there is only 1 judge. Pros ASPC/AMHR supple all the
ribbons/awards for the show and the club only has to pay 1 judge.
We need to decide soon if we are applying for the 2020 year.
Tammy Mitchell is going to confirm with ASPC/AMHR that we have to apply each year in
order to stay in the running for future Area shows. Our concern is the club can not hold 2
shows for the 2020 year and our date is early for an Area show.
The mountain area of North Carolina may be a better place to hold the Area
Show…closer to more states.
The next ECMHC meeting will be announced by Katie Pulley on the Website and
Facebook.
Katie Pulley made a motion to adjourn the meeting, second by Dan Mershon. All in
favor, passed. We adjourned at 12:13 pm.[/font]
The meeting was called to order by President Katie Pulley at 11:23 am.
The meeting minutes of the January 19, 2019 meeting were read by Tammy Mitchell. There was a motion made to accept the minutes as read by Dan Mershon, second by Randy Jane Crosier. All in favor, motion passed.
Dan Mershon gave the treasures report:
There was an increase of $5,113.74 from the January 19, 2019 report.
Current balance: $5,522.69
Major expenses since last report was 25,008.94 for 2019 Spring Fling, 600.00 for club liability insurance, 1022.13 for ribbons and awards, 125.00 for accountant to prepare and file taxes, 180.00 for website & message board, and 300.00 for a table at the 2019 Nationals show. A total of 27,236.07 major expenses.
Major income since last report was 29,193.41 from 2019 Spring Fling and 560.00 in membership dues. A total of 29,783.41.
The club made $4,184.47 from the 2019 Spring Fling Show.
Diane Edwards made a motion to accept the treasures report, second by Russ Roberts. All in favor, motion passed.
Old Business-
2019 Spring Fling-
The 2019 Spring Fling was awesome! Everything went very well and everyone had a great time!
Pinto classes failed at this show. There were 5 horses with 3 exhibitors. Not enough was even earned to pay for the pinto club fees and membership for show manager.
Shetland verses AMHA numbers were about the same.
Sponsors-
The club made $2,111.90 from Sponsors. Thank you Kelly Joyner for sending out all the thank you notes to all who sponsored our 2019 Spring Fling Show and a huge thank you to all who sponsored!
Silent Auction-
The club made $721.50 from the Silent Auction. Thank you to all who donated items and
helped get the silent auction up and running!
Quilt Raffle-
The Quilt Dee Pellegrino made was a huge hit! Thank you so much Dee for making and
donating it to the club! The club made $1,043.54 from the Quilt Raffle.
Exhibitor Bags-
The exhibitor bags were a success as well. Thank you to everyone who donated items to
go inside them and to the people who put them together!
New Business-
Diane Edwards purposed a motion that for future ECMHC shows any
clubs/affiliates/persons not associated with ECHMC pays for portion of judge that is
required for their classes, pays for all fees associate with their club/affiliates/persons to
be at the show, pays ECMHC a front fee(will be determined in the future) for being at the
show, and provides all their own ribbons and awards for their classes. Kelly Joyner
second. All in favor, motion passed.
ECMHC By-Laws need to be revisited and updated. President Katie Pulley assigned a
committee to review and make suggested updates/changes to the by-laws. The
committee consist of Katie Pulley, Tammy Mitchell, Kelly Joyner, and Amy Pitts. Once
the committee completes the revised version of the by-laws the changes will be sent out
to the members for review and will be votes on at the next meeting.
We also need to revisit the website information and update as needed.
We need to look in to getting a new tack vender for the 2020 Spring Fling show. Mike
Thompson of Mike’s Mini Tack Shack was suggested. Katie Pulley and Kelly Joyner are
going to look into the matter.
President needs to put out on the website, Facebook and a member wide email that
nominations for the officer positions are now being taken for the 2020 year and will be
voted on at the final meeting of the 2019 year. State to send them to one
person…Tammy Mitchell.
Tammy Mitchell purposed that if a person/horse combination did not show at the 2019
ECMHC Spring Fling then the 2019 Raleigh Show points will not count toward a year end
award. Diane Edwards made a motion to accept it, Katie Pulley second. 8 members in
favor, 1 opposed. Motion passed.
2020 Area Show Package-
The 2020 Area Show Package is due in August 2019.
Concerns for the getting the Area Show are our show date is April 2020 and that is early
in the show year and there is only 1 judge. Pros ASPC/AMHR supple all the
ribbons/awards for the show and the club only has to pay 1 judge.
We need to decide soon if we are applying for the 2020 year.
Tammy Mitchell is going to confirm with ASPC/AMHR that we have to apply each year in
order to stay in the running for future Area shows. Our concern is the club can not hold 2
shows for the 2020 year and our date is early for an Area show.
The mountain area of North Carolina may be a better place to hold the Area
Show…closer to more states.
The next ECMHC meeting will be announced by Katie Pulley on the Website and
Facebook.
Katie Pulley made a motion to adjourn the meeting, second by Dan Mershon. All in
favor, passed. We adjourned at 12:13 pm.[/font]